Phi Alpha Honor Society Executive Board Application 2020-2021

Please review the following Executive Board positions and their descriptions:

President (1 Position)

The President acts as the active representative and primary liaison of Phi Alpha Honor Society at the USC School of Social Work and outside community. The President will be responsible for conducting general membership and executive board meetings. It is the President’s duty to support executive board members and address any challenges that may arise, with dignity and respect. The President should be in attendance of all Phi Alpha meetings (monthly and additional meetings when necessary) or seek stand in support from the Vice President(s). The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

DSW Vice President (1 Position)

The DSW Vice President of Phi Alpha works as the partner to the President and the MSW Vice President. The DSW Vice President should be familiar with any Presidential obligations, as they may need to act in the presidential role at any given time, if the President is unable to be present. The DSW Vice President is responsible for assisting the establishment and monitoring of created committees, as well as supporting fellow executive board members in their duties and tasks. The DSW Vice President will act as a liaison with the DSW students and across satellite campuses and other caucuses in the USC Suzanne Dworak-Peck School of Social Work. The DSW Vice President oversees and modifies the Fall and Spring membership scholarship applications. Lastly, the DSW Vice President is responsible for planning and creating a committee for the end of the year banquet. The DSW Vice President should be in attendance of all Phi Alpha E-Board monthly meetings or seek support from the President or MSW Vice President. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

MSW Vice President (1 Position)

The MSW Vice President of Phi Alpha works as the partner to the President and the DSW Vice President. The MSW Vice President should be familiar with any presidential obligations, as they may need to act in the presidential role at any given time, if the President is unable to be present. The MSW Vice President is responsible for assisting the establishment and monitoring of created committees, as well as supporting fellow executive board members in their duties and tasks. Aside from this, the MSW Vice President will act as a liaison with the MSW students and across satellite campuses and other caucuses in the USC Suzanne Dworak-Peck School of Social Work. The MSW Vice President oversees and modifies the Fall and Spring membership scholarship applications. Lastly, the MSW Vice President is responsible for planning and creating a committee for the end of the year banquet. The MSW Vice President should be in attendance of all Phi Alpha E-Board monthly meetings or seek support from the President or DSW Vice President. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Secretary (1 Position)

The Secretary works closely with the President and DSW and MSW Vice President. The Secretary creates meeting agendas, takes notes during each general and board meeting for the chapter, creates and manages the calendar of events, and sends email updates and/or google invites to board members at least one week prior to the event. The secretary is further responsible for aiding the President in any necessary needs. This position requires excellent communication and time management skills. The Secretary should be in attendance at all Phi Alpha E-Board monthly meetings or seek support from the President/Vice Presidents. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Treasurer (1 Position)

The Phi Alpha Treasurer should have strong organizational and customer service skills to successfully complete day to day responsibilities. The Phi Alpha Treasurer is responsible for collaborating with the Phi Alpha team in order to oversee membership dues, respond to inquiries in a timely manner, create comprehensive budgets to meet annual goals, distribute reimbursements, communicate day to day financial management with the Phi Alpha Executive Board, and participate in caucus/university meetings. Above all else the Phi Alpha Treasurer is responsible for utilizing a high level of fiscal judgment to manage and protect the funds of the Phi Alpha student body. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Research Liaison (1 Position)

The Research Liaison is responsible for coordinating one research opportunities information session and one research symposium per academic year. This includes preparing a budget for the events, organizing resources, and promoting the event. This individual should also coordinate one to two brown bags (depending on time) concerning research topics. These brown bag events can also be in collaboration with other caucuses. Other responsibilities also include assisting the DSW and MSW Vice President as a member of the scholarship committee. The Research Liaison should attend board/general meetings and student org meetings. Moreover, the research liaison should assist board members in promoting Phi Alpha Honor Society. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Fundraising Chair (1 Position)

The Fundraising Chair is responsible for ongoing merchandise sale (t-shirt sale, bag sale, etc.). The Chair may create a fundraising committee, work with other board members, or other campus Phi Alpha chapters for the events and sales. The Fundraising Chair will work closely with the Treasurer for sales events and enlist the assistance of VAC and satellite campus reps in selling merchandise for members. This position allows the creativity of searching for new and profitable merchandise, while collaborating with approved vendors outside of campus. The Chair will complete merchandise purchases, set dates for fundraising events, marketing for events or sales, working events, organizing members' orders of merchandise, and supporting the Treasurer through the process of payment. Fundraising chair is also responsible for the sale of graduation cords to graduating members at the end of the school year. This role also requires a commitment with strong written and organizational skills to maintain marketing efforts. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Social Chair (1 Position)

The Social Chair will work closely with the Secretary and Communication Chair, and serve in the role of supporting the rest of the board. The Social Chair will represent the executive board at all Student Org meetings to create collaboration with Student Org and other caucuses. The Social chair is responsible for organizing a minimum of two events per semester ((i.e. mixers, happy hours, and networking events, social events, workshops/seminars, food fundraiser, tailgate or collaboration with other caucuses) and running a minimum of one general meeting per semester. The Social Chair is in charge of managing the selection of “Faculty Member of the Year” (presented at the Honors Banquet. Events on campus requires effective communication with student org to request permission, space, tables, and chairs. Within each event it is important that the Social Chair plan accordingly and develop a proposed budget to submit to the board for approval and a detailed plan for executing sales. The Social Chair will collaborate with the Communication chair to set up Zoom meetings and advertisements of the event through Phi Alpha social media and emails. There is a great amount of flexibility and creativity allowed for this position. This position requires great communication and organization skills for executing great events that will benefit the board and all members. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Philanthropy Chair (1 Position)

The Philanthropy Chair organizes a minimum of four philanthropy events per academic semester for Phi Alpha members. Coordinating these events takes some planning and requires effective communication with the volunteer coordinators from the organizations you choose to collaborate with. Generally, events should last approximately three to four hours. The philanthropy events can be scheduled to be completed in-person or virtually by the members. In addition to coordinating philanthropy events, you will have to approve and keep track of members’ completed hours. Communicating with the Treasurer and Membership Chair will ensure members have fulfilled the necessary requirements. This position does require a time commitment as well as good organization skills. It is highly encouraged to arrange and announce the philanthropy events via email and/or the Phi Alpha website at the beginning of each semester to ensure members have up-to-date information. Thus, it is important to coordinate efforts with the Communication Chair for extensive advertisement of philanthropy events. The philanthropy chair is also expected to attend executive board meetings and send out periodic reminder emails to members regarding the philanthropy requirement and deadlines. This is a very rewarding position and holds tremendous opportunities to make a positive impact in the community while upholding the values of Phi Alpha. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Membership Chair (1 Position)

The Membership Chair responsibilities include maintaining the member roster, submission of the roster to nationals (new members only). This role requires a time commitment, written and verbal communication, and excellent time management skills. Correspondence of emails with prospective, current, and alumni members is ongoing and involves informing members of updates and answering general membership inquiries. The Membership Chair maintains responsibility for the member roster via the Phi Alpha website while keeping the board updated on membership count. The Membership Chair works closely with the Recruitment Chair in assisting to organize recruitment events and advertisements. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Recruitment Chair ( Position)

The Recruitment Chair is tasked with outreaching to the social work student body to recruit new members and organizing recruitment events. The Recruitment Chair is responsible for assisting the Membership Chair with processing, managing and executing the new member application process for both Fall and Spring semesters and the Executive Board election process in the Spring. The Recruitment Chair is also expected to maintain memberships through the Phi Alpha website while communicating with the Philanthropy Chair and the President regarding membership activations, re- activations, and de-activations. The Recruitment Chair will also support the rest of the Board in any needed areas. This role requires a time commitment, exceptional written and verbal communication skills, and excellent time management skills. The responsibility of correspondence of emails with prospective, current, and alumni members is ongoing and involves informing members of updates and answering general membership inquiries will be shared with Membership Chair. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

Communication Chair (1Position)

The Communications Chair will work closely with the Secretary and Social Chair, and serve in the role of supporting the rest of the board. The task of this role is to streamline communication efforts for current members and improve marketing efforts to current members for all Phi Alpha events and information. Marketing will primarily be through social media (i.e. Facebook, Instagram, Phi Alpha website, monthly student org newsletters) and email. The Communication Chair is in charge of creating a semester Phi Alpha Newsletter for Phi Alpha members. This role requires a time commitment, strong written and organization skills to maintain membership processes and marketing efforts. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status.

VAC Representative (1 Position)

The VAC Representative will act as advocate and liaison for VAC members and will increase overall awareness of Phi Alpha to the VAC population. The terms of these positions will last for the entire fiscal year, regardless of the incumbents' graduation status. The VAC Representative must attend all Executive Board meetings and will be responsible for leading general meetings on the VAC for online members. The VAC Representative will be responsible for securing the online connections to meetings, which includes sending invitations to the meeting. The VAC Representative will also be responsible for initiating regular communications with VAC members via email, social media, which may include collaboration with the Communications Chair and the Social Chair. This position gives the VAC Representative the opportunity to demonstrate the perspective of the online student body, while leading in communication and modeling Phi Alpha values.